Ok, so I’ll cop to it. I totally ran a shorter version of this post yesterday over on The Well. But I’ll also cop to something else: two nights ago I lay awake worrying about emails I hadn’t responded to yet. And when it came to the personal emails — the ones that needed to be sent to important people in my life who I dearly love — it also left me feeling like a bad friend. I realized that I really, really needed to integrate a few of the resources below into my email routine. Even though I wrote this post specifically for a blog about blogging, the reality is that many of us — bloggers or not — get overwhelmed with email (and email responding fatigue), so I wanted to share these tools here in case anyone in the vmac community could use them!
I get a lot of email. There’s business email, personal email, and then total junk email — and then variations of each within those categories, of course. I used to be a total nut when it came to having an Inbox count of zero. Now? I can’t even remember the last time that happened. I like to describe email as Sisyphean…it’s a never ending task and struggle. The good news is, technology is awesome, and nowadays there are SO MANY tools to help you keep up with things. I’m just the slowpoke who didn’t know about such tools until recently.
Step one in the email battle? Use things like Gmail’s canned responses (I’ve mentioned it before, but Meg has a great tutorial on that here). Step two? Letting go of the need to reply to every single email I receive…and using the delete button judiciously (yes, I said it!). And then, there are other tools, like the ones below. I’m totally installing Boomerang and Taskforce ASAP! Have you tried any of these tools out? I hope these are helpful for you guys!
What it is: SaneBox determines the importance of each email based on your past behavior within your Inbox. It will move messages you care less about out of your Inbox and into a separate folder. Then, it summarizes them for you in a digest. In addition to a one-click unsubscribe feature, you can also set up reminders to respond to emails you’ve received, or follow up with people you sent emails to. There’s also a nifty “snooze” feature so you can ignore emails that don’t need an immediate response. And, I love that SaneBox allows you to seamlessly move any email attachments to Dropbox!
Recommended if: Your email is really, really out of control, but you rely on it for literally every aspect of your personal and business life (ahem, me).
Cost: $7-$36 depending on the plan you choose; for most of us, the lowest plan would probably be fine. Read more »